Integrations · earned-wage access payroll integration

Connect payroll to earned-wage access, without migrating.

Wagecrew earned-wage access layers on the stack you already run. You keep your payroll, your rota and your pay run; we connect to them, so there is no migration to make earned-wage access work.

Request a demo How it works

Quick answer

To connect payroll and rota, Wagecrew reads your approved hours and reconciles every draw against your actual pay run. It supports Ubeya, FreshPay, BACS and Xero, connecting by scheduled file exchange using CSV or XML, and we name the exact method each connection uses.

The principle

Connect your payroll and rota without migrating

The most common objection to earned-wage access is simple: you would have to move onto the vendor's stack. Wagecrew is built the opposite way. It sits alongside the payroll and rota you already use, reads approved hours to work out what a worker can draw, and nets every draw back through your normal pay run as one deduction.

That keeps the reconciliation you have today. A draw is recorded against the worker and the period, and the next payslip recovers it - just the amount drawn, nothing added. Your payroll provider does not change, and your pay run stays a single reconciliation.

Earned-wage access without a payroll migration: the full guide

Supported connections

The systems Wagecrew connects to

We list the exact method for each connection rather than a logo wall, so you can check the fit against your own stack.

Ubeya

Timesheets · CSV / Excel import

Approved shifts and hours come in from Ubeya, so available balances track real worked time.

FreshPay

Payroll · FPS XML

Reads the payroll bureau's Full Payment Submission so each draw reconciles against the actual pay run.

BACS

Payments · Standard 18 file

Deduction and payment data exchange using the BACS Standard 18 file layout.

Xero

Accounting / payroll · CSV

Draw and deduction records export to Xero by CSV for reconciliation.

These are supported connections, not an off-the-shelf connector catalogue: when you scope a rollout, we map the same methods onto your stack and confirm each connection with you before go-live.

Honest about the method

File-based today, and we say so

The connections above run as scheduled file exchange today, using CSV or XML rather than a real-time API. That is a normal way to move payroll data, and it is worth being plain about which method a connection uses when you are planning a rollout.

We would rather name the method than imply a real-time API that is not built yet. When you scope a deployment, we will walk through each connection your stack needs and how it exchanges data, so you know exactly how each one works before go-live.

The reconciliation control

The Payroll Verifier

Every draw checked against the real pay run, before money moves

The Payroll Verifier is a pre-approval audit that reads the payroll bureau's FPS file and scores every worker green, amber or red, with advance recovery as the one hard check, before money leaves the bank. It is why the integrations above are built around reconciliation rather than just moving cash.

How Wagecrew keeps money and data safe

FAQ

Integration questions, answered

Which systems does Wagecrew connect to today?

Ubeya timesheets (CSV or Excel), FreshPay payroll (FPS XML), BACS (Standard 18) and Xero (CSV). We name the exact method for each connection, so you can check the fit against your own stack.

Do we have to change our payroll provider?

No. Wagecrew layers on your existing payroll and rota. Each draw is recorded against the worker and the period, and recovered through your normal pay run as a single deduction - just the amount drawn, nothing added.

How does the money actually move?

Draws are paid by Faster Payments, straight to the worker's own bank account - typically within seconds. Each draw stays within the cap the employer sets, and is recovered through the normal pay run.

Is every connector a real-time API?

No, and we say so plainly. These connections run as scheduled file exchange today, using CSV or XML. We would rather name the method than imply an API that is not built.

What is the Payroll Verifier?

A pre-approval reconciliation audit. It reads the payroll bureau's FPS file and scores every worker before money leaves the bank, with advance recovery as the one hard check, so no draw is approved that the payroll cannot recover.

How are timesheets brought in?

From Ubeya by CSV or Excel. Pay only becomes available once the hours behind it have been approved, so available balances stay tied to shifts you have actually approved.

See it connect to your stack.

We will walk through the connections your payroll and rota need, and the Payroll Verifier, in one short call.